SERVICE PROVIDER  COUNCIL SECRETARIATE 

 R86 637 per annum (2-year contract) 

The William Humphreys Art Gallery (WHAG) invites applications for service providers as advertised.  
 
Equity Statement: Preference will be given to candidates of previously disadvantaged groups. 
 
Remuneration 
R86 637 per annum. (2-year contract)  
 
WHAG will be responsible for flights and accommodation during the time of the respective meetings should the candidate not be from the Northern Cape province – or should the required meeting not be in Kimberley
 
Commencement date: January 2020 – January 2022 (this will be a two-year contract) 

Background 
 
The William Humphreys Art Gallery (WHAG), provides for the aesthetic and cultural needs of the local community it serves as well as to the people of South Africa, the African continent and the diaspora. To this end it collects, preserves, documents, researches and exhibits works of art which represent the artistic heritage of all South Africans and utilises its assets for the improvement, enrichment, and enjoyment of the people. This it does by pursuing the highest standards of excellence and without regard to race, class, creed or gender. 
 
WHAG Council/ Board is established in terms of the Cultural Institutions Act, No. 119 of 1998. In terms of the Act, Council is appointed by the Minister of Arts & Culture. The Director is part of Council and the Chief Financial Officer is an invitee. 
 
Requirements 
 
• Grade 12 and secretarial qualification 
• At least 5 years of experience taking minutes at Board level 
• Good planning and organisational skills 
• Excellent communication skills in English (written and verbal) 
• Computer and IT literacy including proficiency in MS Office suite 
 
Or a company with suitable experience. 
 
Interested companies must provide information indicating that they are qualified to perform the required services and the information must include: 
 
• the firm’s profile,  
• qualifications,  
• experience of partners,  
• references from other corporate clients,  
• appropriate skills. 
 
Specific Responsibilities 
 
a) To support the Chairperson in ensuring smooth functioning of meetings 
(The service provider is expected to play the role of Council Secretariat) 
b) Preparation of Council Meeting agenda in consultation with the Chairperson of WHAG 
c) Attend all Council and Committee Meetings and other meetings that Council will attend outside the prescribed meetings. 
d) Draft, finalise the minutes and matters arising from the meetings 
e) Maintain a record of all Council and Committee Meeting Minutes 
f) Be responsible for the chronological filing of the minutes 
g) Provide WHAG with a record of original minutes of the Council and Subcommittee meetings. 
 
Qualities 

• Organisational abilities 
• Clear, professional communication skills 
• Has initiative and drive 
• Honesty and Discretion  
• Effective time management skills 
• Must be able to keep Council and Committee meeting discussions confidential 
• Must be IT literate.  
• Must have a laptop and access to internet 
 
Number of meetings 
6 scheduled meetings per year (but not limited to)  
The overall venue of the meetings might be in Kimberley (but not limited to) 
 
 
Submission details: 
Include covering letter, certified copy of your identification document, certified copies of qualifications and a comprehensive CV (including three referees with their contact details) and the standard service provider documents (SBD): 1, 4, 8 and 9, that can be found on website. 
 
CLOSING DATE FOR APPLICATION: 25 November 2019 at 13:00 
Applications can be emailed to director@whag.co.za or hand delivered to: 
 
The Director 
William Humphrey Art Gallery 
1 Cullinan Crescent 
Civic Centre 
Kimberley 
 
The William Humphreys Art Gallery is committed to employment equity and redress. 
The William Humphreys Art Gallery is an equal opportunity employer. 
The William Humphreys Art Gallery reserves the right not to make an appointment. 
 
If the William Humphreys Art Gallery has not contacted applicants within four weeks of the closing date, applications should be considered unsuccessful. 

Service Provider Documents are Available to Download
 
INVITATION FOR BIDS – LEGAL RETAINER SERVICES OF THE WILLIAM HUMPHREYS ART GALLERY

REF: WB05-2019 

CLOSING DATE: 25 November 2019 at 13h00
 
 
The William Humphrey Art Gallery located in Kimberley invites bids for carrying out the Legal Retainer Services for a period of 2 years. 
 
 
The successful firm to be appointed for a period of two (2) years. 
 
The 80/20 preference point system will be used to evaluate the bids. 
 
All bids received will be subject to a functionality test. 
 
For bid specifications and mandatory documents to be completed visit www.whag.co.za  
 
For enquiries, contact:  
Ms Ernestine White 
053-831 1724  
Or 
director@whag.co.za 
 
Submit written bids through any of the following channels:  

• Email to: The Director, director@whag.co.za,  
• Post to: The Director, William Humphrey Art Gallery, P.O.Box 885, Kimberley, 8300; or 
• Courier to: The Director, William Humphrey Art Gallery, 1 Cullinan Crescent, Civic Centre, Kimberley, 8301. 
 
 
The William Humphrey Art Gallery reserves the right to not make any appointment in this regard. 

Bidding Documents are Available to Download